Office Manager - Asistente Administrativo

Based in beautiful, sunny Barcelona, we specialise in the food-marketing sector and are revolutionising the way in which food brands undergo their sampling, market-research and future marketing strategies. We have a clear mission: to surprise people with products they love, while at the same time bringing brands closer to their customers.

Do you have a knack for leading by example? Do you enjoy putting rules and policies into practice? If so, then please read on.

The role

As Office Manager & Administrative Assistant you will be responsible for nurturing the workplace environment, maintaining office efficiency and implementing and following up on office policies. Moreover you will assist the Finance Manager and the Accounting Specialist with invoicing and data entry, as well as carrying out other Finance-related tasks.

You will

• Design, implement and follow-up on office rules and procedures.
• Organise and maintain the common spaces of the office.
• Purchase stationery and office equipment, IT stock, kitchen supplies and sales prizes.
• Maintain inventory of computers lent out for fairs.
• Book accommodation and flights.
• Manage providers. This includes Ofi-fruit, Aqua Service, cleaning company etc.
• Fix ad-hoc DIY problems as they occur and liase with the handymen.
• Listen to suggestions and implement office improvements.
• Handle invoices by collecting and classifying monthly invoices.
• Conduct internal communication with all members of the office.
• Manage facilities during office expansion projects.
• Chase up unpaid invoices.
• Chase up outstanding debt.
• Digitally file invoices (document management).
• Conduct data entry of invoices, providers and clients in the company’s internal data base.
• Manage contracts and legal matters in coordination with external lawyers.