People & Office Assistant Internship

Position Overview

• Expenses and purchases
• Office Management
• HR tasks
• Administrative tasks


Key Responsibilities

Accounts Payable:
- Managing Purchases
- Invoice posting and Receipt Processing
- Supply Data Management
- Purchase orders processing

Procurement:
- Creation of Purchase orders
- Procurify coordinator in Spain
- Trainings for other members of the Spanish team.

Expenses:
- Coordination with the Outsourcer
- Reviewing employee expenses and reimbursements
- Managing expensify and saving proofs

HR:
- Timework control (Spanish law)
- Onboarding / Offboarding: Training and inductions for new staff members with the systems we have at Ogury and doing the same when an employee leaves the company.
- Supporting in employee contracts and documentation
- Creation of local employee accounts (including the medical insurance)
- Managing business cards
- Requesting Pay slips signature and delivery to employees
- Bamboo administration
- Organization of staff entertainment events (Christmas party, Summer party,…)


Office management:
- Health and security at work. Managing the labour risk prevention and providing all the necessary employee formation guides in order to have a secure atmosphere at work.
- Office supplies, facilities and repairs: Internet, electricity, furniture, utilities, decoration, phones, printer and scanner, food, cleaning products, antivirus software, office keys, laptops and other office material.
- Managing control of number of people at office (Covid-19)



Other administrative tasks:

- Collaboration in some administrative tasks as for example sending documentation to the law firm to have a new Power of Attorney.
- Documentation store (invoices, payroll documents, supplier contracts…)