Administrativa - Assistant - Operaciones

The position has been designed to provide organizational, administrative, and secretarial support to a high-level executives and consultants. Effective performance in this position demands excellent organizational, communication, and multitasking skills. The individual must be capable of working autonomously and making informed decisions.

Additionally, a high level of confidentiality, professionalism, and adaptability is required to handle changing situations and manage demands in a demanding and stressful work environment.

RESPONSABILITIES:

1. Daily Calendar Tracking: Provide support to the executives in charge of the program or project by monitoring the agreed-upon work schedule with the client.
2. Agenda Management: Schedule appointments, meetings, and events.
3. Communication: Manage phone calls, emails, and executive correspondence, paying careful attention to language, writing style, spelling, and grammar. Respond to inquiries or redirect them appropriately. Maintain an organized record of correspondence and ensure timely responses.
4. Client Meeting Assistance: Prepare necessary materials for in-person or virtual meetings with clients. Accompany the consultant and take necessary notes to summarize decisions made and schedule indicated follow-up actions.
5. Documentation and Presentations: Prepare and review documents, reports, presentations, and materials as instructed by the consultant. Ensure proper formatting and accuracy and coherence of information.
6. Program Meetings and Events Coordination.
7. Program Progress File Management: Create and maintain an organized and secure filing system for continuous access to program-related information.
8. General Support.
9. Confidentiality and Discretion: Ensure the confidentiality of sensitive information received from the client regarding the program and handle it discreetly.
10. Time Management: Assist the consultant in efficiently managing their time by reminding them of important tasks and deadlines.